Reflection As A Habit

Until several years ago, I did not understand the value in reflection. It was then that I began restructuring my schedule to include a weekly review based on what I learned in David Allen’s book, Getting Things Done. Since that point, I have come to place a high value on reflection as a leader.

For the purpose of this discussion, I am defining reflection as the act of looking back over a period of time in order to assess your past performance as a leader, revise your current strategy, and determine your future actions. This habit can serve you well as a leader in the context of your family, business, community, etc.

What started out as a step in my weekly schedule turned into a habit that has served me well over the years. This habit of reflection has many benefits and can take on multiple forms at various intervals. Currently, this habit is a part of my weekly, monthly, quarterly, and annual schedule.

Reflection Questions

While I don’t have the space to go into every aspect of my reflection habit, I do want to share with you some of the questions you should be asking of yourself at various intervals. This list of questions should get you started.

Of course, you should add some of your own questions. You also need to modify the time frames to fit your own schedule. Just make sure you are not ignoring this critical habit altogether!

Immediate Term
Looking back over the last week…

What worked for me? What did not work?
What distractions could I have avoided?
Whose counsel should I have sought, taken?
What can I apply to next week?

Short Term
Looking back over the past month(s) and year to date…

Where have I made progress?
Where have I lost ground?
What goals have I accomplished?
Which goals are still in progress?
What can I apply to the next several months?

Mid Term
Looking back over the past several years…

How have I changed for the better? Worse?
Where has God carried me?
Where has He let me fail (in order to learn)?
What trends should I be aware of?
What can I apply to the next several years?

Long Term
Looking back over the last 10 years or so…

How is my life different than now vs. then?
What differences do I like? What would I like to change?
Are the major trends taking me where I want to end up?
Where and when has God displayed his presence, faithfulness?
What can I apply to the next 10 years or so?

Eternal Term
Looking back over my entire life…

Do I look like what I believe God desires from me?
Where has He been able to impact others for eternity through me?
How have I been conformed to the likeness of Christ?
What major trends can I still change?
What can I apply to the rest of my life?

3 Recommended Actions

As I said earlier, this is not an exhaustive list. These questions should get you started. My suggestion is that you take three actions as a result of this post.

1. Take this list of questions and pray about them. Add to them, modify them, and delete them as you see fit. Finalize your own list – one that you feel best applies to who you are and what you need.

2. Determine the intervals when you will take the time to reflect on these questions. Depending on the interval, the time you need for reflection will vary. Your weekly review reflection may only take 30 minutes, but your annual reflection time might need to be a couple of hours. It’s your call.

3. Schedule your reflection times as appointments on your calendar. Understand that the further out you schedule, the more flexible you might need to be. Conflicts WILL come up. Just determine that you will only reschedule, not eliminate, the appointment.

If you are not already in the habit of regular reflection, I hope you take this idea and run with it. If you are, I hope that something you read here adds to your experience.

How much of a role does reflection currently play in your leadership habits?

What strikes you as the biggest benefit to reflection?

What steps will you take to add or improve on this habit?

photo by Lasse

Mind Like Water

Getting Things Done (GTD) is a work-life management system that begins with a concept called “mind like water.” This idea is best understood by picturing a quiet pond where the water is perfectly still…not a ripple anywhere. When a rock is tossed into the pond, ripples are created in the water. Throw another rock in and more ripples appear.

If you throw enough rocks into the pond, one after another, then your quiet, still pond is a memory. In its place is rough water, waves and ripples crossing each other as they run from one side of the pond to the other. Do you get the picture?

Now, go back to the original picture of the quiet, calm pond. Your mind is like this water. Without constant inputs, it can be quiet and still. In this state, you can be more creative, more effective, have a sharper focus, etc. When your mind is calm like this pond, getting things done is so much easier. You know exactly what I am talking about!

Life Throws Rocks

Unfortunately, life throws rocks. Every time you are told about something you have to remember, a rock is tossed into your “pond.” When you a meeting is added to your schedule or a report is requested of you, more rocks are tossed in. Pretty soon, sometimes before you are finished with your first cup of coffee, your pond looks like the Atlantic.

Getting Things Done is a system that teaches you how to minimize the ripples from each rock and to get back to “mind like water” quicker (and stay there). I can vouch for its effectiveness as I have been using it for years. It is not simple, but once you get the hang of it, you will never go back!

Spiritual Mind Like Water

Folks, the cool thing is that this idea of “mind like water” also describes our spiritual life. Just think about how easy it is to worship God or pray for extended periods of time WHEN your mind looks like the quiet, still pond. Things seem easier then, right?

Unfortunately, as I have already said, life throws rocks! Sometimes you cannot get out of bed before the anxiety sets in and takes away any peace you thought you had. Whether these rocks come from business issues, family problems, or health concerns (or a combination!), maintaining a spiritual “mind like water” is tough these days.

Even if we manage to escape without waves and ripples for a season, we know it is only a matter of time before the tumult returns. Why is life so hard like this? Why can’t we have more quiet time when our minds are at peace instead of churning through the day?

Its How We Learn

Well, I read a verse today that speaks to this. Here it is:

It was good for me to be afflicted
so that I could learn Your statutes.
Psalm 119:71

I think God knows we learn better when we go through tough times. He knows that we draw closer to him during the storms. Maybe getting things done is easier when there are fewer waves, but He is more interested in our relationship with Him than He is in our getting things done for Him.

So first, recognize that the waves bring us to Him and as a result, help us to learn and mature in our Christian walk. Don’t fight the waves. Instead, ask what you can learn from them.

Constant Tumult Not Necessary

At the same time, God does not necessarily desire for us to be in constant tumult in our minds. The external waves can teach us much, but even in the midst of the storms, God promises that we can have peace!

So even though you will face storms throughout your life, you can still have a peace inside. Your mind can still be like water – absent of anxiety and fear. I wrote several posts on this recently (read them here), but the bottom line is that you must take an eternal perspective on life.

Eternal Perspective

I believe this peace comes from recognizing that this life is temporary and is only a brief glimpse of the eternity we have ahead of us. When we trust God completely, to the point where all anxiety and fear is replaced with peace, then we can experience spiritual “mind like water.”

When we can do this – even for short periods of time – we are better able to hear and understand what God wants us to learn. When we are free from worry about the distractions in this world and focused on His peace, then the insights and wisdom we can gain will astound us.

I encourage you to try Getting Things Done if you need an effective work-life management system. However, more important than that is gaining the eternal perspective that can help you achieve a spiritual “mind like water.” I promise you will never go back!

Have you experienced “mind like water”?

Is your eternal perspective allowing you to have peace in the storms?

What do you need to do next?

Life Plan Variety

Life plans can take on all sorts of shapes and sizes. They can be fully contained on one page or they can consist of several documents. It really is not important how long or short, thick or thin these plans become.

The most important aspect of the life plan is whether it does its job. If it helps to guide you through life, assists you in maximizing your resources for the greatest impact, and keeps your focus on what you have decided is most important to you, then it has done its job.

I have described to you the components of my own LIFE Plan. You may not want to take this process and copy it for yourself. Some of you may think I go too far in planning. Others may think I do not do enough. Regardless, I hope you find the components of my process useful in helping you to create your own.

Now I want to go into more detail about how I actually develop, revise, and use this LIFE Plan in my life.

Off-Site Session

The first step in my process is the off-site session. I first started doing this session in mid December each year, but have since moved it back into November. Just like year-end budgeting or forecasting, you want to make sure you have plenty of time to fully develop the plans before the new year begins.

Much like my brainstorming session, I like to get away from any and all distractions for this session. Whether it is a hotel room, a cabin in the woods, or a private room in the local college library, I have always been intentional about getting away. I schedule a full day and make sure people know where I am and that I will not be answering the phone.

Prayer

The first part of my LIFE planning process is prayer. This is key to putting my mind in the right perspective and getting God’s wisdom. I do not want to make all these plans and then ask God to bless them and make them His will. I want His will to establish my plans.

Review of Prior Year

I begin my session by reviewing the prior year. The first document I use is the Yearly Audit [CLICK HERE for copy] from the C12 Group. This is a thorough, but also concise, review of the key components in the life of a Christian business owner or leader. It refreshes my memory and helps me to assess my performance during the prior year. I strongly recommend you use this.

The next document I review is my master LIFE Plan Document from that prior year. In this document, I have expanded on all of my thoughts, goals, and plans for the year. I review this document to determine what items were accomplished and may need to be deleted as well as to choose those items to be carried over into the next year.

Finally, I review my LIFE Plan Dashboard from that prior year. Which of my goals did I hit, exceed, or miss completely? I look for patterns of positive habits established or those I struggled even to start.

Prayer & Brainstorm

Once I have a decent feel for how I performed against my plan for that year, I begin praying and brainstorming about what needs to change and what needs to stay the same for the upcoming year. I ask God to direct my thoughts to those areas where He wants change in me.

I take notes on anything and everything that comes to mind. I really enjoy this time because nothing is off limits. I do my best to allow the Holy Spirit to speak to my heart and guide me. I do not want to come into this time with any preconceived ideas.

Prioritize and Review

From here, I prioritize what came out of the brainstorm session along with the plan from the prior year. I make the necessary revisions to the master LIFE Plan Document and save this draft.

I will likely make minor revisions and tweaks to this document over the next few weeks as I set goals for each area. As I do this, I also add the applicable goals to my LIFE Plan Dashboard and calendars. My goal is to have a set of completed documents by the end of December so I can start January with a clean slate!

Weekly Review

I have mentioned David Allen’s Getting Things Done in past posts. One of the best things I learned from Allen was the weekly review. Without this part of the process, it is easy to find yourself two, three, or four months down the road without having accomplished the first item on your life plan.

Essentially, the weekly review is a time I close my office door and plan out the next week. I review the prior week’s accomplishments, my known To Do’s for the upcoming week, my calendar, and my LIFE Plan Dashboard. I prioritize what needs to get done and lay out a rough idea of when I can work on each item.

I take this time every Saturday and would be completely lost without it. I am by no means perfectly efficient with my time, but the weekly review has brought me to a point where I think I am a 7 or 8 on a 10 scale.

Not only am I more efficient, but I am accomplishing more in my LIFE plan than I would otherwise. I am reminded of the airline pilot who announced, “We are lost, but making good time!” My weekly review helps me to make good time and my LIFE Plan makes sure I am not lost!

Nothing More To See Here

Folks, that is basically all of the details of my own LIFE Plan. As I said before, it is not perfect, but it works for me. I hope you gained at least some small idea that will help you be more effective with the life that God has given you.

Even if your next step is to create a life plan as simple as the one shown here, then you are at least getting started! I cannot claim this one as my own, but I sure do love the drive and vision!

I will say again, if you have any questions, please feel free to comment or email me privately via the Contact Page.

How do you plan on a regular basis?

If you spent more time in planning (with God’s guidance), do you think you would be more effective?

What are the obstacles that keep you from doing a better job with planning?

Originally posted 1/31/12