Tag Archives: yearly audit

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Life Plan Process: Overview

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life plan

This is the final post in a series on LIFE planning. In this series, I am sharing with you the basics of a LIFE plan and why you need one by going through the details of my own LIFE planning process. Neither my plan nor my process are perfect. In fact, they are evolving from year to year. My hope is that you can take what I do (or even just parts of it) and use it to create your own plan.

Life Plan Variety

Life plans can take on all sorts of shapes and sizes. They can be fully contained on one page or they can consist of several documents. It really is not important how long or short, thick or thin these plans become.

The most important aspect of the life plan is whether it does its job. If it helps to guide you through life, assists you in maximizing your resources for the greatest impact, and keeps your focus on what you have decided is most important to you, then it has done its job.

I have described to you the components of my own LIFE Plan. You may not want to take this process and copy it for yourself. Some of you may think I go too far in planning. Others may think I do not do enough. Regardless, I hope you find the components of my process useful in helping you to create your own.

Now I want to go into more detail about how I actually develop, revise, and use this LIFE Plan in my life.

Off-Site Session

The first step in my process is the off-site session. I first started doing this session in mid December each year, but have since moved it back into November. Just like year-end budgeting or forecasting, you want to make sure you have plenty of time to fully develop the plans before the new year begins.

Much like my brainstorming session, I like to get away from any and all distractions for this session. Whether it is a hotel room, a cabin in the woods, or a private room in the local college library, I have always been intentional about getting away. I schedule a full day and make sure people know where I am and that I will not be answering the phone.

Prayer

The first part of my LIFE planning process is prayer. This is key to putting my mind in the right perspective and getting God’s wisdom. I do not want to make all these plans and then ask God to bless them and make them His will. I want His will to establish my plans.

Review of Prior Year

I begin my session by reviewing the prior year. The first document I use is the Yearly Audit [CLICK HERE for copy] from the C12 Group. This is a thorough, but also concise, review of the key components in the life of a Christian business owner or leader. It refreshes my memory and helps me to assess my performance during the prior year. I strongly recommend you use this.

The next document I review is my master LIFE Plan Document from that prior year. In this document, I have expanded on all of my thoughts, goals, and plans for the year. I review this document to determine what items were accomplished and may need to be deleted as well as to choose those items to be carried over into the next year.

Finally, I review my LIFE Plan Dashboard from that prior year. Which of my goals did I hit, exceed, or miss completely? I look for patterns of positive habits established or those I struggled even to start.

Prayer & Brainstorm

Once I have a decent feel for how I performed against my plan for that year, I begin praying and brainstorming about what needs to change and what needs to stay the same for the upcoming year. I ask God to direct my thoughts to those areas where He wants change in me.

I take notes on anything and everything that comes to mind. I really enjoy this time because nothing is off limits. I do my best to allow the Holy Spirit to speak to my heart and guide me. I do not want to come into this time with any preconceived ideas.

Prioritize and Review

From here, I prioritize what came out of the brainstorm session along with the plan from the prior year. I make the necessary revisions to the master LIFE Plan Document and save this draft.

I will likely make minor revisions and tweaks to this document over the next few weeks as I set goals for each area. As I do this, I also add the applicable goals to my LIFE Plan Dashboard and calendars. My goal is to have a set of completed documents by the end of December so I can start January with a clean slate!

Weekly Review

I have mentioned David Allen’s Getting Things Done in past posts. One of the best things I learned from Allen was the weekly review. Without this part of the process, it is easy to find yourself two, three, or four months down the road without having accomplished the first item on your life plan.

Essentially, the weekly review is a time I close my office door and plan out the next week. I review the prior week’s accomplishments, my known To Do’s for the upcoming week, my calendar, and my LIFE Plan Dashboard. I prioritize what needs to get done and lay out a rough idea of when I can work on each item.

I take this time every Saturday and would be completely lost without it. I am by no means perfectly efficient with my time, but the weekly review has brought me to a point where I think I am a 7 or 8 on a 10 scale.

Not only am I more efficient, but I am accomplishing more in my LIFE plan than I would otherwise. I am reminded of the airline pilot who announced, “We are lost, but making good time!” My weekly review helps me to make good time and my LIFE Plan makes sure I am not lost!

Nothing More To See Here

life planFolks, that is basically all of the details of my own LIFE Plan. As I said before, it is not perfect, but it works for me. I hope you gained at least some small idea that will help you be more effective with the life that God has given you.

Even if your next step is to create a life plan as simple as the one shown here, then you are at least getting started! I cannot claim this one as my own, but I sure do love the drive and vision!

I will say again, if you have any questions, please feel free to comment or email me privately via the Contact Page.

How do you plan on a regular basis?

If you spent more time in planning (with God’s guidance), do you think you would be more effective?

What are the obstacles that keep you from doing a better job with planning?

Originally posted 1/31/12

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Is A Yearly Audit On Your To Do List?

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I have been a C12 Group member now for over 6 years. For the past 6 years, our December meeting material has included one segment that has been the same every year. While you would think that might get boring after a couple of years, it doesn’t. This one segment is called the “Yearly Audit” and it is a very effective tool for a year-end review.

yearly audit

LIFE Planning

If you read my series of posts on my LIFE planning process, you will likely remember that I spend time at the end of every year reviewing that year and creating a game plan for the next year. I feel this process is a critical part of my job as a CEO, husband, and father, as well as all of the other roles I play throughout the year. One valuable part of this annual process is C12’s “Yearly Audit” segment.

I encourage you not only to read this segment, but also to incorporate it into your own year-end review process. If you do not have a year-end review process, then this is the perfect tool with which to start!

Below is the introduction to the segment by C12 founder Buck Jacobs.

Yearly Audit

[box]It has become a year-end tradition in each of our C12 groups to take a uniquely Christ-centered retrospective look at the results of our past year’s activities, focusing on the eternal perspective.

Taking such an inventory is, of course, a very normal thing to do in the economic dimensions of our businesses. We’re all familiar with such metrics as net income, profit margin, ROI, market share, and sales growth. We’ve devised numerous ways to measure our financial effectiveness and it’s important that we use them well.

This segment, however, is entitled Working ‘On’ my MINISTRY in God’s Business and in it we focus on an entirely different set of criteria. In many ways it’s much more difficult to measure our results in the ministry or spiritual dimension of our business lives. The whole idea of using our business as a platform for ministry can sometimes seem bewildering as it’s not nearly as well ‘codified’ as such routine business processes like filling orders and tracking financial profit or loss.

In terms of what’s eternally important to our lives, the spiritual dimension is much more — even infinitely more — important to us. So, with apologies to none, we are now going to offer some thoughts on how we might take a year-end audit from a uniquely Kingdom-oriented perspective.

What is it that we should be looking for as we examine ourselves and our spiritual lives in relation to the ministry in our business? Is it only souls won to the Lord, or dollars given to support His work, the number of Christ-honoring events we’ve hosted, or the number of tracts distributed? Is it only those things that we can quantify?

No, of course not. While we know that all these things are an important part of the fruit of our ministry which need to be quantified and recorded to help us measure progress in these areas, we also know that there’s another set of criteria.

It is these personal criteria that we’ll examine today. These criteria pertain to growth, the kind of growth that will lead to fruit…much fruit! We offer these criteria as indicators of growth which we can all use to measure what kind of a year we really had in our Master’s eyes.

For those who were members a year ago, we recommend putting the prior year’s ratings alongside for comparison purposes, as each of these areas deserve long-term focus. For each of the following 10 dimensions, rate your year from 1 to 10, with 1 being Low, 5 Average and 10 High as measured against your potential or opportunity.

– Buck Jacobs[/box]

Yearly Audit Download

Now that you know what to do, CLICK HERE to download the “Yearly Audit” in .pdf format. I encourage you to begin in prayer, asking God to prick your heart in any area that He wants to get your attention.

I hope you find the process of going through these questions to be as fruitful as I have. If you approach it with the right heart, I am sure you will see the benefit.

Are you currently doing a self-evaluation at year end?

If not, what other ways are you planning for effectiveness?

Do you see how this “Yearly Audit” can help you focus?